MQ: Transforming Mental Health Sponsored Research Award Policies
These MQ Award Policies set the basis on which a MQ Award is made by MQ: Transforming Mental Health to an Institution.
The Institution must ensure that the Awardholder and others supported by the MQ Award are made aware of, and comply with, these MQ Award Policies.
Definitions used in these MQ Award Policies can be found at paragraph 11.
MQ does not act as an employer with respect to the MQ Award, and, therefore, in all cases where salary support is provided on the MQ Award, the Institution agrees to undertake responsibility for employment and that employment practices are in compliance with relevant laws and regulations.
2. Research practice
(i) The Institution should endorse the commitments of the Concordat to Support Research Integrity:
and must have in place formal written procedures for the handling of allegations of research misconduct.
(ii) The Institution must ensure that, before the research funded by the MQ Award commences and during the full award period, all the necessary legal and regulatory requirements in order to conduct the research are met, and all the necessary licenses and approvals have been obtained. Where any element of the research funded by the MQ Award is to be conducted outside the Institution’s host country, such legal and regulatory requirements, and such licences and approvals should include those applicable in the additional countries involved.
(iii) The Institution must ensure that research involving the use of animals complies at all times with the relevant laws and regulations in the host country. Any element of research funded by the MQ Award that is conducted outside the United Kingdom must, as a minimum standard, be conducted in the spirit of the principles of UK legislation (Animals (Scientific Procedures) Act 1986): https://www.gov.uk/research-and-testing-using-animals.
(iv) The Institution must ensure that research involving the use of human subjects, human materials and personal data complies at all times with the relevant laws and regulations in the host country and is consistent with the Declaration of Helsinki on the Ethical Principles for Medical Research Involving Human Subjects.
(v) The Institution must ensure that it has in place formal written procedures for managing the process for obtaining any necessary or appropriate ethical and regulatory approvals for the research funded by the MQ Award, and must accept full responsibility for ensuring that any such ethical approvals are in place at all relevant times during the MQ Award.
The Institution must ensure that the control of expenditure to be funded under the MQ Award is governed by the normal standards and procedures of the Institution, is managed by accounting procedures consistent with generally accepted accounting practices and is covered by any formal audit arrangements that exist in the Institution. This should include standards and procedures for maintaining an appropriate anti-fraud and corruption control environment.
4. Administration and report
(i) Payments will not be made on the MQ Award until the Institution has formally accepted the MQ Award reflecting the terms and conditions under which the MQ Award is awarded.
(ii) The Institution must ensure that adequate and appropriate resources are provided to support the activities described in any MQ Award Letter.
(iii) Payments are normally made on the basis of research progress (and/or milestones) and expenditure.
(iv) MQ will retain 20% of the total budget until all end of Award reports (scientific and expenditure) have been completed and returned to MQ, unless otherwise agreed in the MQ Award Letter.
(v) If any amount of the MQ Award is not used in accordance with the conditions under which the MQ Award is awarded, the Institution agrees to repay such amount promptly to MQ.
(vi) Expenses that may not be claimed on the MQ Award, unless otherwise agreed, include indirect research costs, major capital expenses (individual purchases exceeding £10,000), expenses for travel to meetings in excess of £2,500 per year, licence fees in excess of £25,000, and expenses unrelated to the research.
(i) Purchase of equipment costing in excess of £10,000 (or equivalent) is considered a major capital expense and is valid only if authorised in writing by MQ.
(ii) The Institution must ensure that it has in place clearly defined procedures for the procurement of equipment and that equipment funded by the MQ Award is acquired by the Institution in accordance with these procedures.
(iii) The Institution must ensure that equipment funded by the MQ Award is appropriately insured and maintained throughout its useful life.
(iv) Equipment funded by the MQ Award is awarded to the Institution, on behalf of the Department, specifically for the purpose of the Awardholder’s research. Written permission from MQ must be obtained to alter the disposition of any capital equipment.
6. Publication and publicity
(i) MQ expects that findings from research funded by the MQ Award will be published in an appropriate form (usually as papers in peer-reviewed journals).
(ii) MQ supports open access to research findings for the benefit of humanity and as such requires that a copy of the final manuscript of all research publications that relate to the Project are deposited into PubMed Central (or Europe PubMed Central) upon acceptance for publication, to be made freely available as soon as possible after the journal publisher’s official date of final publication.
7. Intellectual property and commercial activities
MQ acknowledges and supports the appropriate protection and use of intellectual property rights to maximise healthcare benefit and to enable fundamental biomedical research to flourish. This policy reflects our intent to be a partner in the IP management process. MQ reserves the right to negotiate IP terms on a case-by-case basis.
8. Limitation of liability
MQ accepts no responsibility, financial or otherwise, for expenditure (or liabilities arising out of such expenditure) or liabilities arising out of the activities funded by the MQ Award.
(i) MQ reserves the right to amend these MQ Award Policies. MQ will publish any change to the MQ Award Policies or the Policies and Positions for MQ Awards on its website.
(ii) The Awardholder must inform MQ as soon as practicable of any significant divergence from the original aims and directions of the activities funded by the MQ Award. Any significant changes to the Award will be agreed with the Institution.
(iii) Transfers of MQ Awards may be allowed pending satisfaction of all reporting obligations and subject to entering into a contractual agreement with the new host Institution. However, MQ reserves the right to terminate the MQ Award at any time.
(iv) In the case of research involving the use of animals, the Awardholder must inform MQ as soon as practicable of any significant increase to the number of animals originally funded by the MQ Award.
10. Governing law, jurisdiction and compliance
The Institution and the Awardholder must ensure that the activities funded by the Award are at all times conducted in accordance with all applicable laws and regulations.
Any agreement between MQ, the Awardholder and the host Institution shall be governed by the laws of England and Wales.
Award - the funding as described in the MQ Award Letter.
Awardholder - the principal applicant and any co applicant, as specified in the MQ Award Letter.
Department - that part of the Institution in which the MQ Award-funded activity is to take place.
Institution - the university, institution, research council, company or other body at which some or all of the research funded by the MQ Award will be carried out or which employs the holder(s) of the MQ Award.
Intellectual Property or IP - includes all inventions, discoveries, materials, technologies, products, data. algorithms, software, patents, databases, copyright and Know-How;
MQ - MQ: Transforming Mental Health (MQ), a charity registered in England and Wales under number 1139916 and Companies House registration number 7406055.
MQ Award Letter - a letter from MQ setting out the activity to be funded by the MQ Award.